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FY19 Facilities and Buildings (FAB) Cultural Facilities Investments Grant

Grants to Washington, DC Arts and Humanities Nonprofits
to Renovate Facilities and Purchase Equipment

Agency Type:

State

Funding Source:

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District of Columbia Commission on the Arts and Humanities (CAH)

Conf. Date:

07/09/18

Deadline Date:

07/27/18 4:00 PM ET

Description:

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Grants to Washington, DC nonprofit arts and humanities organizations for capital projects related to qualifying venues. Applicants must attend a workshop prior to applying; sessions are available throughout May, June and July. Applications are invited from qualifying organizations that rent, own, or intend to rent or own facilities designed for the management, production, or presentation of performances, exhibitions or professional training in the arts or humanities.

The Facilities and Buildings grant provides capital support to help ensure high quality physical places for the arts and humanities organizations that make up the cultural fabric of the District by:

-Promoting sound structures, systems and infrastructures to protect constituents and collections, while offering high quality venues for arts and humanities programs;
-Mitigating the risk of displacement for small-to-medium-sized organizations; and,
-Fostering cultural democracy and promoting access for all residents.

By making its FAB Cultural Facilities Investments Grants, CAH endeavors to:
-Help ensure that organizations that lease their facilities have opportunities to purchase, giving them increased stability by being less subject to increasing rent costs driven by the real estate market;
-Assist organizations with leveraging outside funds by demonstrating CAH project support;
-Provide critical funding to ensure District organizations have the necessary tools and equipment to produce world-class arts and humanities programming;
-Provide deep support for large projects with the potential to address critical needs in the District; and,
-Increase access to arts and humanities programs in underserved areas of the District.

In their respective applications, successful FAB applicants:
-Demonstrate the importance of the project for which they are planning;
-Offer evidence that the project helps realize the mission of the organization;
-Provide details of the intended planning process, participants and experts engaged;
-Differentiate between the project budget and the organization’s budget;
-Provide thorough budgets with line-item detail;
-Include a clear indication of roles and responsibilities for staff, board members and participants.

Examples of allowable costs for the FAB Planning Grant:
-Consultants’ fees, travel and expenses to develop plans for capital projects, such as: o Master facility plan; feasibility study; architects’ plans; business plan; and, capital campaign planning.
-Direct costs associated with developing or producing the plan, for example: editing services; advertising for community engagement sessions; venue rental for charrettes; and, printing services.

Inclusion, Diversity, Equity, Access:

CAH believes that all District residents should be able to access arts and humanities experiences for their benefit. To facilitate this vision, CAH has adopted a cultural equity policy known as I.D.E.A. (inclusion, diversity, equity, access). By incorporating I.D.E.A. across grants programs, CAH seeks to help grantees develop programs that are inclusive of diverse populations and provide equitable accessibility to those populations.

The Facilities and Buildings Grant is only available for projects at facilities that are already compliant with the Americans With Disabilities Act (ADA) (42 U.S.C. §§ 12101 et seq.), or for projects designed to bring the facility into compliance. If an applicant needs assistance assessing their facility, they may contact the DC Office of Disability Rights at 202-724-5055 or odr@dc.gov.

In addition to detailed plans for its compliance with the Americans With Disabilities Act, each applicant must demonstrate how the project will be inclusive, diverse, equitable and accessible throughout the District of Columbia, beyond participants with disabilities. Successful applications will consider a broad definition of “accessibility” by addressing financial, geographic, demographic, cultural and developmental access.

As an agency of the Government of the District of Columbia, CAH ensures that its grantmaking funds are expended in a fiscally responsible manner. CAH grant-related “allowable costs” are those costs the District Government (through its subordinate agency, CAH) has determined to be valid expenditures.

Allowable costs for the Facilities and Buildings Cultural Facilities Investments Grant
-Professional facilities services, such as architects, contractors, engineers, etc.
-Repair, purchase and/or installation of equipment that is portable, depreciable and non-consumable, such as: sound and lighting consoles and equipment; large appliances; choral, orchestral or audience seating risers; servers and other durable technology hardware; modular exhibition walls; custom-built software, such as patron management and ticketing systems; website updates to bring organizations into compliance with Section 508; and assistive listening devices;
-Repair, purchase and/or installation of equipment that is affixed, depreciable and non- consumable, such as museum and library storage systems, HVAC, fire suppression, security systems, etc.;
-Parts and labor for capital improvements to facilities designed for the management, production or presentation of performances, exhibitions or professional training in the arts or humanities, including walls, flooring, electrical, plumbing, mechanical, roofing, parking, etc.;
-Construction costs related to construction of a new facility designed for the management, production or presentation of performances, exhibitions or professional training in the arts or humanities; and,
-Direct costs associated with the purchase (e.g. down payment, taxes, brokers’ fees, etc.) of a property designed for the management, production or presentation of performances, exhibitions or professional training in the arts or humanities for which a purchase agreement has been executed less-than twelve months prior to the application deadline.

Inclusion, Diversity, Equity, Access:

CAH believes that all District residents should be able to access arts and humanities experiences for their benefit. To facilitate this vision, CAH has adopted a cultural equity policy known as I.D.E.A. (inclusion, diversity, equity, access). By incorporating I.D.E.A. across grants programs, CAH seeks to help grantees develop programs that are inclusive of diverse populations and provide equitable accessibility to those populations.

The Facilities and Buildings Grant is only available to facilities that are already compliant with the Americans With Disabilities Act (ADA) (42 U.S.C. §§ 12101 et seq.), or for projects designed to bring the facility into compliance.

In addition to detailed plans for its compliance with the Americans With Disabilities Act, each applicant must demonstrate how the project will be inclusive, diverse, equitable and accessible throughout the District of Columbia, beyond participants with disabilities. Successful applications will consider a broad definition of “accessibility” by addressing financial, geographic, demographic, cultural and developmental access.

GrantWatch ID#:

GrantWatch ID#: 181370

Estimated Size of Grant:

Organizations may request up to 50% of their project budget.

Term of Contract:

The grant period is from October 1, 2018 to September 30, 2019.

Additional Eligibility Criteria:

FAB Specific:

-Attend a CAH Facilities and Buildings workshop—either in-person or online;
-Be applying for a facility that is either already ADA (Americans with Disabilities Act) compliant, or applying for a project that will help bring it into compliance;
-Be applying for a project at a facility that is designed for the management, production, or presentation of performances, exhibitions or professional training in the arts or humanities, and which the applicant either: owns; or, has exclusive control through ownership or a lease with greater than seven years remaining; or, is applying for funding to construct; or, is applying for funding to purchase.

CAH Specific:
-Be incorporated as a nonprofit with a federally designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Service (IRS) code, as evidenced by an IRS determination letter that is dated at least one year prior to the application deadline date;
-Demonstrate that one hundred percent (100%) of the project deliverables occur within the District of Columbia;
-Register and comply with the regulatory requirements of the following agencies: 1) District of Columbia Department of Consumer and Regulatory Affairs (DCRA) - Corporations Division (indicating an “active” business license status at the time of application, and agreeing to maintain such status throughout the grant period); 2) District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR); 3) District of Columbia Department of Employment Services (DOES); and 4) United States Internal Revenue Service (IRS);
-Obtain certification of “Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue (see page 11);
-Be in good standing with CAH. (Note that applicants with incomplete or delinquent reports from any prior funding program, as of October 15, 2018, are ineligible to receive additional funds from CAH in FY 2019); and,
-Have a principal business office address that is located in the District of Columbia, subject to on-site visit. (Note: CAH will not allow post office boxes or the addresses of a board member or volunteer as evidence of the principal business address).

Applicant Restrictions (non-eligibility):
-Individuals;
-Organizations that require “fiscal agents”;
-For-profit (commercial) entities;
-Tax-Exempt organizations other than 501(c)(3) designated entities;
-Private foundations;
-Political organizations;
-Colleges or universities;
-District of Columbia Government or Federal Government agencies, including DC Public Schools; and
-Organizations submitting an application whose content is combined with the application of another organization. Proposed projects must be “stand-alone” projects.

Examples of unallowable costs for the Facilities and Buildings Cultural Facilities Investments Grant
-Requests for purchase that have purchase agreements executed more than one year prior to the grant deadline;
-Employee salaries not directly related to the project;
-Programmatic expenses;
-Debt service obligations, such as balloon payments on mortgages;
-Operational reserves;
-Food, beverages, tuition and scholarships and costs related to fundraisers and special events;
-Travel and transportation unrelated to the realization of the project or purchase; and,
-College tuition or to fund universities, foreign governments, or DC government agencies, including DC Public Schools.

The FAB grant program manager reviews and approves all expenses before the grant agreement is processed for payment. Grantees with questions regarding allowable costs may contact CAH’s grant program manager. The grantee will be responsible for demonstrating the cash-match expenses in the interim and final reports. District funds may not be used toward the match.

Pre-proposal Conference:

Applicants must attend a workshop in order to be eligible to apply.

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. However, CAH staff members are available by appointment (up to thirty (30) minutes) to review application drafts on government business days from application release date through one (1) week prior to the grant application deadline. Applicants may contact CAH at (202) 724-5613 to schedule an application review meeting.

CAH conducts free workshops for participants to learn useful information about the agency’s funding opportunities and how to submit a grant application. Attendance at one FAB workshop, either in- person or online, is mandatory. Workshop dates, times and locations listed below are subject to change. All workshops are free and open to the public; however, participants are strongly encouraged to register to attend the workshop. Valid photographic identification is required to enter DC government offices.

Workshop calendar may be found at:
https://dcarts.dc.gov/node/408112

DataArts:
The DataArts Funder Report is required for the Facilities and Buildings application.

First-time applicants are encouraged to learn the basics of DataArts by participating in the webinar for an orientation to the DataArts platform. The orientation will walk applicants through the process of completing their profile, applying to participating grantmakers and generating profiles. This orientation is recommended for organizations that are new to entering data into the DataArts system, or as a refresher on using the website. If you have any questions about entering your data, please contact the DataArts Support Center. The Support Center is open Monday through Friday from 9:00 am – 8:00 pm ET, and can be reached at 877-707-3282 or help@culturaldata.org.

To learn more about DataArts, visit this link to view additional videos and previously recorded training webinars:
https://vimeo.com/culturaldata/videos

Pre-Application Information:

Organizations may request up to 50% of their project budget.

The FAB grant has a 1:1 cash-match requirement designed to assist an organization’s fundraising by leveraging funding from additional private fund sources. In-kind contributions, CAH or other District Government funds may not be used to satisfy the match requirement of this grant by grantees.

CAH utilizes an online grant portal to receive grant applications. All applications must be submitted online by 4:00 PM ET, Friday, July 27, 2018.

CAH will notify applicants of this grant program as to the results of their application by Monday, October 1, 2018.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Benjamen Douglas
benjamen.douglas@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, DC 20003

Funding or Pin Number:

FY18.FAB.1

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC