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FY19 Arts and Humanities Education Projects (AHEP) - Project-Based Grant

Grants to Washington, DC Nonprofits for
PreK-12 Arts and Humanities Projects

Agency Type:


Funding Source:

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District of Columbia Commission on the Arts and Humanities (CAH)

Conf. Date:


Deadline Date:

06/08/18 4:00 PM ET


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Grants to Washington, DC nonprofit organizations to support arts and humanities programs for preK-12 children and youth. Activities may take place in-school or out-of-school-time. This program also supports arts and humanities professional development opportunities for classroom educators.

CAH seeks grant applications from qualified arts, humanities and arts education organizations and program providers to deliver exemplary programs in arts and/or humanities education to students in grades preK-12 and to teachers, educational staff and teaching artists of DCPS and DCPCS schools.

Grants are competitive and applications will be organized for review in cohorts based on the following qualifying project categories: (1) In-School Project, (2) Out-of-School-Time Project, or (3) Professional Development Project.

By making its AHEP grant awards, CAH endeavors to meet the following goals, and an applicant’s submission should offer consideration to these goals:
-Provide access to high-quality arts and humanities experiences that, in the designs thereof, work to advance student academic achievement in the District of Columbia;
-Strengthen the value of arts and humanities education as a critical component of a student’s broader education; and,
-Support activities that are consistent with local and national learning standards for arts and humanities education, including the current state standards in non-arts content areas where appropriate.

The AHEP grant program provides support for the following types of projects:
-In-School Projects are defined as those that take place within the traditional school day and may include artist residencies, field trips and arts integration opportunities. Projects must connect to curricula standards and instructional programs occurring in the schools. Assessment and evaluation criteria should emphasize an intentional and comprehensive design.
-Out-of-School-Time Projects are defined as those that take place in the after-school, weekend and/or summer hours. They may take place on school premises, but are often facilitated by non- school arts and/or humanities providers. Priority is given to projects that engage participants multiple times throughout the year.
-Professional Development Projects include high-quality training opportunities for educators that enhance their skills in an arts discipline or in the integration of standards-based arts and/or humanities instruction with non-arts academic content. The project must target classroom educators, instructional staff or teaching artists providing services at a DC public or public charter school. Teaching artists must reside in the District of Columbia.

Public Charter Schools and Parent Teacher Associations are eligible to apply, but funding may not be attributed to school personnel, faculty and/or general art supplies or equipment. The AHEP grant will not offset the responsibilities of each school in providing its students an excellent education, but will support projects that enhance the learning that is already in place.

Successful AHEP applications:
-Provide a brief overview of the organization’s general programming, but must articulate the details of a unique project that is the focus of this project-grant application.
-Demonstrate expertise in offering developmentally appropriate arts and/or humanities programming for students with evidence of reasonable accommodations for working with students of diverse abilities.
-Articulate an understanding of curriculum design through the provision of syllabi, lesson plans and assessment tools.
-Develop and detail programming that provides an immersive experience for participants.
-Provide evidence of an intentional and comprehensive assessment and evaluation plan.
-Demonstrate that the majority of the project activities occur within the District of Columbia.
-Demonstrate experience in offering high-quality, impactful professional development for educators in order to enhance their skills in an arts discipline or in the integration of standards-based arts and humanities instruction with non-arts academic content.
•Have an active board of directors.

Examples of “Allowable Costs”:
-Salaries for arts and humanities educators for nonprofit organizations;
-Teaching artists/consultants;
-Travel and transportation directly related to project implementation;
-Materials, supplies and equipment purchases no more than 25% of the award that are directly related to project implementation; and,
-Overhead, maintenance and administration not exceeding 35% of the grant and match, as long as the entity is not a Public Charter School or Parent Teacher Association.

Inclusion, Diversity, Equity, Access:

CAH believes that all District residents should be able to access arts and humanities experiences for their benefit. To facilitate this vision, CAH has adopted a cultural equity policy known as I.D.E.A. (inclusion, diversity, equity, access). By incorporating I.D.E.A. across grants programs, CAH seeks to help grantees develop programs that are inclusive of diverse populations and provide equitable accessibility to those populations.

In addition to detailed plans for its compliance with the Americans with Disabilities Act (ADA) (42 U.S.C. §§ 12101 et seq.), each applicant must demonstrate how the project will be inclusive, diverse, equitable and accessible throughout the District of Columbia, beyond participants with disabilities. Successful applications will consider a broad definition of “accessibility” by addressing financial, geographic, demographic, cultural and developmental access.

GrantWatch ID#:

GrantWatch ID#: 183572

Estimated Size of Grant:

Organizations may request up to $20,000.

Term of Contract:

The grant period is from October 1, 2018 to September 30, 2019. CAH restricts a grantee’s grant-funded activity expenses that are beyond the grant period.

Additional Eligibility Criteria:

Eligibility Requirements of Applicants:
-Be incorporated as a nonprofit with a federally designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Service (IRS) code, as evidenced by an IRS determination letter that is dated at least one year prior to the application deadline date;
-Demonstrate that one hundred percent (100%) of the project deliverables occur within the District of Columbia;
-Obtain certification of “Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue (see page 11);
-Be in good standing with CAH. (Note that applicants with incomplete or delinquent reports from any prior funding program, as of October 15, 2018, are ineligible to receive additional funds from CAH in FY 2019); and,
-Have a principal business office address that is located in the District of Columbia, subject to on-site visit. (Note: CAH will not allow post office boxes or the addresses of a board member or volunteer as evidence of the principal business address).

Additionally, applicants must register and comply with the regulatory requirements of the following agencies:
1) District of Columbia Department of Consumer and Regulatory Affairs (DCRA)- Corporations Division (indicating an “active” business license status at the time of application, and agreeing to maintain such status throughout the grant period);
2) District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR);
3) District of Columbia Department of Employment Services (DOES); and
4) United States Internal Revenue Service (IRS);

Applicant Restrictions (non-eligibility):
-Organizations that require “fiscal agents”;
-For-profit (commercial) entities;
-Tax-Exempt organizations other than 501(c)(3) designated entities;
-Private foundations;
-Political organizations;
-Foreign governments;
-Colleges or universities;
-District of Columbia Government and Federal Government agencies, including DC Public Schools;
-Recipients (or intended recipients), of a CAH FY 2019 General Operating Support (GOS) grant; and
-Organizations submitting an application whose content is combined with the application of another organization. Proposed projects must be “stand-alone” projects.

Examples of “Unallowable Costs”:
-Overhead, maintenance and administration exceeding thirty-five percent (35%) of the grant and cash-match;
-Food and beverages;
-Operational reserves;
-Tuition, awards and scholarships;
-Debt reduction;
-Re-granting (also known as “sub-granting”);
-Costs related to fundraisers and special events;
-Equipment expenses that exceed twenty-five percent (25%) of the grant award;
-Expenses unrelated to the execution of the project; and,
-Funding to universities, foreign governments or DC government agencies, including DCPS.

The AHEP grant program manager reviews and approves all expenses before the grant agreement is processed for payment. Grantees with questions regarding allowable costs may contact CAH’s grant program manager. The grantee will be responsible for demonstrating the cash match expenses in the interim and final reports.

Pre-proposal Conference:

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. However, CAH staff members are available by appointment (up to thirty (30) minutes) to review application drafts on government business days from application release date through one (1) week prior to the grant application deadline. Applicants may contact CAH at (202) 724-5613 to schedule an application review meeting.

CAH conducts free workshops for participants to learn useful information about the agency’s funding opportunities and how to submit a grant application. Workshop dates, times and locations listed below are subject to change. All workshops are free and open to the public; however, participants are strongly encouraged to register to attend the workshop. Valid photographic identification is required to enter DC government offices.

Workshop calendar may be found here:

Pre-Application Information:

The AHEP grant has a 1:1 cash-match requirement designed to assist an organization’s fundraising by leveraging funding from additional private fund sources. In-kind contributions, CAH or other District Government funds may not be used to satisfy the match requirement of this grant by grantees.

All applications must be submitted online by 4:00 PM ET, Friday, June 8, 2018. A confirmation email generates automatically upon submission of the application.

CAH will notify applicants of this grant program as to the results of their application by Monday, October 1, 2018 via (1) letter of conditional grant award, (2) letter of intention to award, (3) letter of ineligibility or (4) letter of denial.

Key Dates:
-Release Date: Monday, April 30, 2018
-Application Deadline: Monday, April 30, 2018
-Grant Period: October 1, 2018 to September 30, 2019

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Grant Application Portal:

David Markey

Anysa Saleh

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, DC 20003

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC