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FY21 Arts and Humanities Education Projects (AHEP) Grant Program

Grants to Washington, DC Nonprofits for
PreK-12 Arts and Humanities Projects

Agency Type:

State

Funding Source:

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District of Columbia Commission on the Arts and Humanities (CAH)

Conf. Date:

06/26/20

Deadline Date:

07/02/20 4:00 PM ET

Description:

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Grants to Washington, DC nonprofit organizations to support arts and humanities programs for PreK-12 children and youth. Funding is intended for activities that take place in school or during out-of-school time. This program also supports arts and humanities professional development opportunities for classroom educators.

CAH endeavors to meet the following goals:

  • Provide access to high-quality arts and humanities experiences that, in the designs thereof, work to advance student academic achievement in the District of Columbia;
  • Strengthen the value of arts and humanities education as a critical component of a student’s broader education; and,
  • Support activities that are consistent with local and national learning standards for arts and humanities education, including the current state standards in non-arts content areas where appropriate.

The AHEP grant program provides support for the following types of projects:

  • In-School Projects are defined as those that take place within the traditional school day and may include artist residencies, field trips and arts integration opportunities. Projects must connect to curricula standards and instructional programs occurring in the schools. Assessment and evaluation criteria should emphasize an intentional and comprehensive design.
  • Out-of-School-Time Projects are defined as those that take place in the after-school, weekend and/or summer hours. They may take place on school premises, but are often facilitated by non- school arts and/or humanities providers. Priority is given to projects that engage participants multiple times throughout the year.
  • Professional Development Projects include high-quality training opportunities for educators that enhance their skills in an arts discipline or in the integration of standards-based arts and/or humanities instruction with non-arts academic content. The project must target classroom educators, instructional staff or teaching artists providing services at a DC public or public charter school. Applications may also include components of technological support to assist in the delivery of virtual arts and humanities experiences and for the purposes of data collection and analysis. 

Successful AHEP applications:

  • Provide a brief overview of the organization’s general programming, but must articulate the details of a unique project that is the focus of this project-grant application.
  • Demonstrate expertise in offering developmentally appropriate arts and/or humanities programming for students with evidence of reasonable accommodations for working with students of diverse abilities.
  • Articulate an understanding of curriculum design through the provision of syllabi, lesson plans and assessment tools.
  • Develop and detail programming that provides an immersive experience for participants.
  • Provide evidence of an intentional and comprehensive assessment and evaluation plan.
  • Demonstrate that the majority of the project activities occur within the District of Columbia.
  • Demonstrate experience in offering high-quality, impactful professional development for educators in order to enhance their skills in an arts discipline or in the integration of standards-based arts and humanities instruction with non-arts academic content.
  • Have an active board of directors.

For examples of allowable costs, see: https://dcarts.dc.gov/sites/default/files/dc/sites/dcarts/page_content/attachments/FY21_AHEP_Guidelines_June2020.pdf#page=6

GrantWatch ID#:

GrantWatch ID#: 183572

Term of Contract:

The grant period is from October 1, 2020 to September 30, 2021. CAH restricts a grantee’s grant-funded activity expenses that are beyond the grant period.

Additional Eligibility Criteria:

Eligibility Requirements of Applicants:
- Be incorporated as a nonprofit with a federally designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Service (IRS) code, as evidenced by an IRS determination letter that is dated at least one year prior to the application deadline date;
- Be registered with, and authorized to do business in, the District as either a “Domestic” entity (that is, an entity that was incorporated in the District) or a “Foreign” entity (that is, an entity that was incorporated in another state);
- Ensure that at least fifty-one percent (51%) of the organization’s activities occur within the District of Columbia;
- Ensure that one hundred percent (100%) of the grant award dollars are used to support District of Columbia personnel and programming;
- Have an active Board of Directors;
- Obtain certification of ”Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue;
- Be in “good standing” with CAH. (Note: A CAH grant applicant who has failed, as of June 1, 2020, to comply with all applicable CAH-related mandates (e.g., failed to submit to CAH required reports related to prior CAH funding), is not in “good standing” with CAH and, accordingly, is ineligible to receive additional funds from CAH in FY 2021); and
- Have a principal business office address that is located in the District of Columbia, subject to an on-site visit. (Note: CAH will not allow post office boxes or the addresses of board members or volunteers as evidence of the principal business address).

Additionally, applicants must register and comply with the regulatory requirements of the following agencies:
1) District of Columbia Department of Consumer and Regulatory Affairs (DCRA)- Corporations Division (indicating an “active” business license status at the time of application, and agreeing to maintain such status throughout the grant period);
2) District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR);
3) District of Columbia Department of Employment Services (DOES); and
4) United States Internal Revenue Service (IRS);

Applicants restricted from applying include:
- Arts and humanities organizations with a majority of their constituents who reside outside of the District of Columbia;
- Public charter schools and Parent Teacher Organizations/Associations;
- Private clubs and organizations that prohibit membership based upon race, gender, color, religion, or any other class identified in the District of Columbia Human Rights Act;
- Individuals;
- Organizations that require “fiscal agents”; for-profit organizations; private foundations; political organizations; colleges; universities; foreign governments; federal government entities; and other District of Columbia government agencies, including DC Public Schools;
- Recipients (or intended recipients) of a CAH FY 2021 General Operating Support (GOS) grant who do not dedicate the majority of their programming services and organizational budget to children and youth; and
- Organizations submitting an application whose content is combined with the application of another organization. Proposed projects must be “stand-alone” projects.

Organizations that have applied to FY 2021 General Operating Support (GOS) are restricted from applying to FY 2021 Arts/Humanities Education Projects (AHEP), except in cases where the majority of programming services and organizational budget is dedicated to providing services to children and youth. All GOS recipients are restricted from applying to Projects, Events, or Festivals (PEF) Grants.

For examples of unallowable costs, see: https://dcarts.dc.gov/sites/default/files/dc/sites/dcarts/page_content/attachments/FY21_AHEP_Guidelines_June2020.pdf#page=6

Pre-proposal Conference:

The DC Commission on the Arts and Humanities (CAH) will hold a series of live chat sessions with the grants team to assist with completion of the all grant program applications. Workshop attendance is strongly recommended for first-time applicants.

Please note that each of the Live Chat sessions listed below will take place from 2:00 pm - 3:00 pm ET. No pre-registration is required. To join a session, simply click on the WebEx link provided below and enter the requested credentials.

- Friday, June 5, 2020 (Live Chat)
- WebEx Link: https://globalpage-prod.webex.com/join?surl=https%3A%2F%2Fsignin.webex.com%2Fcollabs%2F%23%2Fmeetings%2Fjoinbynumber%3FTrackID%3D%26hbxref%3D%26goid%3Dattend-meeting&language=en_US
- Meeting ID: 160 352 0962
- Password: Grants2021

Tuesday, June 9, 2020 (Online Workshop)
2:00 pm - 3:30 pm ET

Friday, June 12, 2020 (Live Chat)
- WebEx Link: https://globalpage-prod.webex.com/join?surl=https%3A%2F%2Fsignin.webex.com%2Fcollabs%2F%23%2Fmeetings%2Fjoinbynumber%3FTrackID%3D%26hbxref%3D%26goid%3Dattend-meeting&language=en_US
- Meeting ID: 160 248 7189
- Password: Grants2021

Wednesday, June 17, 2020 (Online Workshop)
10:00 AM - 11:30 PM ET

Friday, June 19, 2020 (Live Chat)
- WebEx Link: https://globalpage-prod.webex.com/join?surl=https%3A%2F%2Fsignin.webex.com%2Fcollabs%2F%23%2Fmeetings%2Fjoinbynumber%3FTrackID%3D%26hbxref%3D%26goid%3Dattend-meeting&language=en_US
- Meeting ID: 160 482 5341
- Password: Grants2021

Friday, June 26, 2020 (Live Chat)
- WebEx Link: https://globalpage-prod.webex.com/join?surl=https%3A%2F%2Fsignin.webex.com%2Fcollabs%2F%23%2Fmeetings%2Fjoinbynumber%3FTrackID%3D%26hbxref%3D%26goid%3Dattend-meeting&language=en_US
- Meeting ID: 160 184 0931
- Password: Grants2021

- Live Web Chats information: https://dcarts.dc.gov/livechat
- Live Chat Online Q&A with CAH grants staff. Open Hours One-on-one assistance, no appointment necessary

Workshop calendar may be found here:
https://dcarts.dc.gov/node/408112

Pre-Application Information:

All applications must be submitted online by 4:00 PM ET, Thursday, July 2, 2020 A confirmation email generates automatically upon submission of the application.

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. CAH staff members are available to review draft applications for thirty (30) minute appointments, on government business days up to one (1) week prior to the grant application deadline. Applicants should contact CAH to schedule. Please note that CAH requests the applicant prepare and deliver (by e-mail or via the online grants portal) their full draft application proposal along with any questions in advance of scheduling a meeting for agency staff assistance.

Applicants may submit one (1) Arts/Humanities Education Project Grant application per fiscal year cycle.

Application assistance: https://dcarts.dc.gov/page/application-assistance

Additional information: https://dcarts.dc.gov/service/grants

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Grant Application Portal:
https://www.gdg.do/prod1/portal/portal.jsp?c=4193775&p=6947885&g=6947905

To schedule a meeting with a staff member, call 202-724-5613

For technical assistance during a live chat session, please send an email to cah@dc.gov.

David Markey
david.markey@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, DC 20003

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